Summer Program Calendar and Registration!

Summer is just around the corner, and we are looking forward to more fun in the sun! While the ongoing COVID-19 pandemic means some changes to our normal summer programming, KOSC staff have worked hard to put together a fun and engaging calendar of activities, and we are currently looking at what COVID-friendly options might be available that we can bring in to keep things interesting (such as science shows, magic shows, etc.).

KOSC Summer Calendar 2021

Registration for our summer program will begin on May 3rd, 2021 at 7:00am. Please submit your registration requests via email to with the subject line “Summer Registration.” Email is the preferred format for registrations; however, if necessary, printed copies of forms may be brought to the Program Manager’s office in the KOSC Lower Building. Please ensure that you read the summer registration policies before submitting your registration forms!

KOSC Summer Registration 2021 (fillable)

KOSC Summer Registration 2021 (printable)

KOSC Policies for Summer Break Camp Program 2021

All families registering for KOSC Summer Camp will need to complete a Summer PAD Authorization Form. If you have previously submitted a PAD form and your banking information hasn’t changed, you do not need to attach a void cheque or official bank statement of account.  

Pre-Authorized Debit Instructions Summer 2021

Pre-Authorized Debit Summer 2021 (fillable)

Pre-Authorized Debit Summer 2021 (printable)

All children attending our programs must also have a full registration package on file, so if your child has never attended KOSC before, please ensure that you complete a registration package, attaching all necessary documentation (photo, immunization records, etc) and submit it along with your summer registration form and PAD authorization.

Registration Package (fillable)

Registration Package (printable)

If your child will be starting kindergarten in September 2021, they may still attend KOSC Summer Camp; however, as they are not yet considered “school-age” until their first day of kindergarten, we will need to apply for an exemption from Vancouver Island Health Authority. In order to complete the application, we will need you to submit a letter stating why you feel that it will be beneficial for them to participate in the program. I have attached a useful template for composing the letter.

Kindergarten Exemption Template Letter

Unfortunately, due to the logistical challenges of physical distancing on buses, we will not be doing any field trips requiring a bus this year, which means that our Youth Adventure Program cannot run as it normally would. However, as with last year, we will likely arrange for some walking and biking field trips in the general Keating area for the older children. Nathan Ham, our awesome Youth Coordinator, is working on putting together plans for these outings, so stay tuned!

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KOSC Closed Monday, June 28th

Given that temperatures are expected to approach 40 degrees Celsius today, KOSC has made the decision to close our facility for the remainder of today (Monday, June 28th).
Our buildings are not air conditioned, and the hottest temperatures tend to fall within our usual After School Care hours. Because of this, we do not feel that it would be safe for children or staff to be present under these conditions due to the high risk of heat related illnesses.

I will be closely monitoring the weather forecasts for tomorrow to determine if we are able to safely run our programs. It is currently expected that temperatures will be dropping after today, so hopefully we will be able to reopen. I will update everyone as soon as possible with any changes.

I apologize for any inconvenience that our centre closure may cause for families. The health and safety of the children in our care is always our top priority.

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Summer Weather!

It seems that the summer weather has arrived! Here are a few timely reminders to make sure that everyone can safely enjoy the hot, sunny days.

We would like to ask all parents to please make sure that their child comes with sunscreen and a water bottle every day. KOSC leaders will have all children reapply their sunscreen prior to outside play in the afternoon. We will also make sure that children are staying hydrated and refilling their water bottles frequently.

If you have any questions, please don’t hesitate to contact us.

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Victoria Day Long Weekend

KOSC will be closed for Victoria Day on May 24th. We hope that everyone has a lovely long weekend – enjoy the sunshine!

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New KOSC Facebook Page!

We have launched a brand-new Facebook page! Check it out here:

Make sure to like and follow our Facebook page — we will be updating frequently with news, reminders about upcoming dates, and more!

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Happy Long Weekend!

This is just a friendly reminder that KOSC will be closed Friday April 2nd and Monday April 5th. We hope that everyone has a lovely four-day weekend with plenty of socially-distanced Easter fun.  🙂

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Mask Protocol Update

As you are likely aware, the BC government issued a new directive yesterday encouraging and supporting mask use for children in Grades 4 and up. School District 63 has issued a statement that masks will be required for all students in Grades 4 through 12 both within and outside of their learning groups, with the following exceptions:

Sitting in (or standing at) their seat or desk/workstation in a classroom learning space;
There is a barrier in place;
Eating and drinking;

In the interests of maintaining consistency with the school’s policies, we will be asking children in Grades 4 and 5 to wear masks according to the same guidelines while in KOSC.

Mask usage for children in Kindergarten through Grade 3 continues to be a personal choice, although under current guidelines it is recommended. KOSC will support and encourage younger children to wear masks if provided by parents.

Please let me know if you have any questions or concerns. As always, the situation is subject to change, and I will endeavour to update families with new information as promptly as possible.

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Early Dismissal tomorrow

Just a reminder that tomorrow (Thursday, March 4th) is an early dismissal day. If your child is registered for Thursday After School Care, we will pick them up from their normal spot at 1:48pm.  🙂

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Current Member Re-Confirmation

We will begin accepting re-confirmation forms from current members starting on March 1st. All of the forms you will need to re-confirm your space in care are included in this post, and hard copies will also be available if required. Please take the time between now and March 1st to review the Registration Information Sheet.

There are two versions of each form: a basic form that can be printed and completed by hand, and a fillable PDF form that can be completed on your computer. Use whichever method is most convenient for you.  You may submit the completed forms via email or in person, although email is preferred.

Unlike the waitlist for new members, re-confirmation is not “first come, first served.” As long as you submit your forms within the re-confirmation period (March 1st – 15th), you will keep your space in the 2021-22 school year, so no need to line up at dawn to beat the rush!

You may also submit registration forms for younger siblings at this time. Please make sure to fill out a complete registration package for any children who have not previously attended KOSC. If your child is already attending KOSC or has done so in the past, we do NOT require the full registration package, just the re-confirmation form and PAD agreement.

As part of the re-confirmation process, we ask that you take a moment to check over your child’s registration file and confirm that all of the information is up-to-date (phone numbers, authorized pick-ups, etc). If your child has a care plan for allergies or other medical conditions, we also ask that you confirm that the plan is still in place, as well as any changes in protocol. If you are submitting your forms via email, please make sure to stop by sometime during the re-confirmation period to review and update your file; alternately, give us a call or send an email and we can confirm the information we have.

A PAD agreement for the 2021-22 school year is required to complete your re-confirmation. If you are submitting one PAD agreement for multiple children in the same family, please ensure that all children’s names are included on the form. Please note that if a PAD agreement is not completed, we will be unable to complete your re-confirmation and your child’s spot will not be confirmed.

Continuing from last year, we are no longer charging pro-rated fees for months in which school holidays occur. Instead, we have calculated a reduction of fees for the pro-rated months which will be averaged out throughout all ten months of the school year.

In light of the tumultuous year we have had, the Board of Directors has decided that fees will not be increasing and will remain the same for the 2021-22 school year.

Registration for Pro-D Days will open up on the first day of the 2021-22 school year (September 7th, 2021).

If you have any questions, please do not hesitate to contact us. We are looking forward to another awesome year at KOSC!

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Spring Break Camp Registration

I am pleased to announce that registration for our Spring Break Camp program will begin on Friday, February 5th. Our leaders have planned some fun activities — have a look at our calendar!

Make sure to review our Spring Break Camp policies document for important information regarding fees, cancellation dates, and more.

Registration forms can be returned via email to

** There was a typo in the KOSC Policies for Spring Break Camp document that was originally posted on the website. The fourth bullet point stated:

“Confirmation of registrations will be sent out via email on or around February 6th, 2021.”

This should have read:

“Confirmation of registrations will be sent out via email on or around February 26th, 2021.”

As this makes a fairly significant difference in terms of families’ grace period to change or cancel care, I have uploaded a corrected version of the document. (I’ve also fixed a spot that referred to “Winter Break Camp” instead of “Spring Break Camp.”)

To sum up, families will receive the official confirmation email showing the days that their child is registered for care on or around February 26th; they will then have one week to make any changes or corrections needed, so until March 5th.

My apologies for any confusion that the typo may have caused. **

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