September 23rd Pro-D Day Cancellation

Just a friendly reminder that today (Monday September 16th) is the last day to cancel for the September 23rd Pro-D Day without charge. We are still figuring out our plan for the day, as it is uncertain what the weather will be like, but whether we end up staying on site or going on a field trip, we guarantee a good time!

Please note that I am still working through a few of the most recent Pro-D Day request emails, so if you emailed between Friday and today and you haven’t heard back from me yet, you should be getting an email today or tomorrow. 🙂 We are not currently full for September 23rd based on the registrations I have already processed, so if that was one of the days you requested, you should be good to go!

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Keating Out-of-School Care Annual General Meeting (AGM) – Wednesday October 16th

The Annual General Meeting for Keating Out-of-School Care will be held on Wednesday, October 16th at 7:00pm in the Pirate Portable. As members of Keating Out-of-School Care Society, all KOSC parents are invited and encouraged to attend. Light refreshments and free childcare (no children under age 3, please) will be provided.

Board members will be nominated and elected at the AGM. All KOSC members are eligible to vote in the election of Board members. If you are interested in becoming involved with the KOSC Board of Directors, please contact me and I will put you in touch with the current Board President, Liana Tupper.

We would love to see a strong turnout for the meeting, so we hope that you will be able to attend. Our Board of Directors is a critical part of our centre — without a Board, we wouldn’t have a daycare! Your participation and support allows our programs to better serve the needs of the Keating community.

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Tuesday, September 3rd – Room Placement Information

Because of the unusual nature of Tuesday’s schedule, the room placements will be a bit different from what they will be during the rest of the school year. Here is a quick rundown of how things are going to work.

For children attending BEFORE SCHOOL CARE:

– If your child is only registered for Before School Care on Tuesdays, we will be providing care from 7:00am to 8:40am (or until 10:15am if they are in Kindergarten). If you will be needing care for your child after dismissal time and you do not ordinarily have After School Care on Tuesdays, please let us know, as we will not be expecting your child otherwise.

– All Kindergarten and Grade One children will be in the Rockstar Portable. (Kindies who are dropped off during Before School Care hours will remain in Rockstar Portable until pick-up time.)

– All Grade 2 children will be in the Pirate Portable.

– All Grade 3, 4, and 5 children will be in the DRC. Lions Hall will not be in use for Before School Care tomorrow.

– Please sign in all children at Pirate Portable.

For children attending AFTER SCHOOL CARE:

– If your child is only registered for After School Care on Tuesdays, we will be providing care from 10:15am (or 8:40am for children in Kindergarten) to 6:00pm.

– All Kindergarten children will be in the Rockstar Portable. If you are dropping off your kindergarten child after 8:40, please do not forget to sign them in!

– Grade 1 children will be in either Rockstar or Pirate Portable. They will be picked up from their classroom lines at 10:15 by KOSC staff and walked down to the portables.

– Grade 2 children will be in either Pirate Portable or the DRC. They can make their own way down from class and check in with a leader in Pirate Portable.

– Grade 3 children will be in the DRC. They can make their own way down from class and check in with a leader in the DRC.

– All Grade 4 and 5 children will be at Lions Hall. They can make their own way down from class to the Lions Hall meeting spot by the lower playground and check in with a leader there. The group will walk down to Lions Hall after all children have been accounted for.

– Please sign out all Kindergarten, Grade 1, 2, and 3 children at Pirate Portable. Lions Hall will have its own separate sign-out sheet.

If your child is registered to attend KOSC on Tuesday afternoons but will be absent tomorrow, please let us know if you have not already done so. If we have not been informed of your child’s absence and they ordinarily attend on Tuesdays, we have to assume that they are supposed to be in attendance, which means that if they do not show up, we are required to initiate our missing child protocol — definitely not how we want to start off a new school year!

Please note that these placements are only for tomorrow — I am in the process of finalizing the regular room placements and will email families once those are fully sorted out.

Here’s hoping for a smooth transition into the new year!

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Back to School Reminders!

Here are a few quick reminders for our returning KOSC families:

– KOSC is closed for the stat holiday on Monday, September 2nd.

– Tuesday, September 3rd is the first day of classes for children in Grades 1 – 5. Class will run from 8:40am to 10:15am for these grades. KOSC will be open for Before School Care from 7:00am to 8:40am, and for After School Care from 10:15am to 6:00pm. We can also provide full-day care for any Kindergarten children who are ordinarily registered to attend on Tuesdays.

– Wednesday, September 4th is a regular day for Grades 1 – 5, and it is the first day of Gradual Entry for children in Kindergarten. If your Kindergarten child is registered for Wednesday Before School Care, you may drop them off at KOSC as early as 7:00am and must pick them up by 2:46pm; if they are registered in Wednesday After School Care, you may drop them off after 8:40am and must pick them up by 6:00pm. (If they are registered for both Before AND After School Care, you can drop off and pick up any time between 7:00am and 6:00pm.  🙂  )

Some parents prefer to drop their child off and/or pick them up from their classroom session directly, which is totally fine — we just need to know which time periods we should be expecting your child to be at KOSC.

– Gradual Entry continues for Kindergarten students on September 5th, 6th, 9th, and 10th. On Wednesday, September 11th, all students will be on the regular class schedule of 8:40am to 2:46pm, and Before and After School Care will proceed as normal.

– If your child has a regular space for After School Care, you MUST inform us if he or she will not be in attendance on a day that they would ordinarily attend. Otherwise, we must call you to confirm their absence and, in the event that we are unable to reach you, we will need to initiate our Missing Child Procedure.

Licensing requires that we are informed of absences by the parent or guardian, so even if the school office or your child’s teacher tells us that your child is away or was picked up early, we still need you to call or send an email to let KOSC know, as well. Thank you in advance!

– As you may be aware, we are currently in the middle of transitioning into our expanded program, so room placements may change a bit during the next few weeks. In general terms, you can expect that younger children (Kindergarten and Grade One) will be in Rockstar Portable or Pirate Portable, while older children may be in the DRC, the newly-constructed modular building, or the Lions Hall. I will be sending out more information over the next two days.

– I’ve had a lot of questions about Pro-D Day registrations. We will begin taking those on Tuesday September 3rd at 7am. You can register for any and all Pro-D Days for the 2019-20 school year via email at that time. Please note that Pro-D Day registration is separate from regular Before and After School Care registration, so you must submit a registration request even if the Pro-D Day falls on a day that you would ordinarily be registered for care. The cancellation date for Pro-D Days is usually one week prior to the day in question.

– We are aware of the recent strike vote by CUPE 441. While we are hopeful that the dispute will be resolved quickly, we are currently working to determine our options in the event that a job action results in school closures. We will provide more information as soon as possible.

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Important Update Regarding September 2019 and Waitlisted Families

Our planned expansion of 65 new spaces has met with some unexpected delays. We had intended to be running at a capacity of 170 spaces as of September 1, 2019. However, there have been some complications with obtaining a license for our new building for the full amount of spaces we had anticipated.

We are working hard with our licensing officer to come up with a plan that will allow us to run at a capacity of 170. Although I do not yet have a specific timeline for when this will happen, our licensing officer has assured me that Island Health Authority recognizes the urgency of the situation and is aware of the need for a timely resolution.

In the interim, we are expecting to obtain a temporary license allowing us to have a capacity of 130 (an increase of 25 spaces from previous years) starting next week. This should allow us to accommodate the majority of the current waitlisted requests for Before School Care as well as a portion of the waitlist for After School Care.

I will be contacting waitlisted families this weekend to confirm what spaces are available, starting at the top of the waitlist and continuing until all 130 spaces are filled. I will endeavour to provide updates as soon as possible regarding when we can expect to offer full capacity of 170 spaces.

As a parent myself, I fully understand how crucial it is for families to have access to reliable childcare, and I sincerely apologize for the inconvenience and stress that this delay is causing for so many families who have been waiting for space in our program.

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Email update

We have started to receive at least some emails on our main email account (kosckids@telus.net), but we still do not seem to be able to send any outgoing emails. Telus does not currently have a specific ETA for when service will be fully restored. If you need to get ahold of us, please phone our office at (250) 652-5546.

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Email down

Telus appears to be having a service interruption right now. We are unable to access our email. If you need to get ahold of us, please phone. Hopefully the issue will be resolved promptly!

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