Summer Program Calendar and Registration!

Summer is just around the corner, and we are looking forward to more fun in the sun! While the ongoing COVID-19 pandemic means some changes to our normal summer programming, KOSC staff have worked hard to put together a fun and engaging calendar of activities, and we are currently looking at what COVID-friendly options might be available that we can bring in to keep things interesting (such as science shows, magic shows, etc.).

KOSC Summer Calendar 2021

Registration for our summer program will begin on May 3rd, 2021 at 7:00am. Please submit your registration requests via email to with the subject line “Summer Registration.” Email is the preferred format for registrations; however, if necessary, printed copies of forms may be brought to the Program Manager’s office in the KOSC Lower Building. Please ensure that you read the summer registration policies before submitting your registration forms!

KOSC Summer Registration 2021 (fillable)

KOSC Summer Registration 2021 (printable)

KOSC Policies for Summer Break Camp Program 2021

All families registering for KOSC Summer Camp will need to complete a Summer PAD Authorization Form. If you have previously submitted a PAD form and your banking information hasn’t changed, you do not need to attach a void cheque or official bank statement of account.  

Pre-Authorized Debit Instructions Summer 2021

Pre-Authorized Debit Summer 2021 (fillable)

Pre-Authorized Debit Summer 2021 (printable)

All children attending our programs must also have a full registration package on file, so if your child has never attended KOSC before, please ensure that you complete a registration package, attaching all necessary documentation (photo, immunization records, etc) and submit it along with your summer registration form and PAD authorization.

Registration Package (fillable)

Registration Package (printable)

If your child will be starting kindergarten in September 2021, they may still attend KOSC Summer Camp; however, as they are not yet considered “school-age” until their first day of kindergarten, we will need to apply for an exemption from Vancouver Island Health Authority. In order to complete the application, we will need you to submit a letter stating why you feel that it will be beneficial for them to participate in the program. I have attached a useful template for composing the letter.

Kindergarten Exemption Template Letter

Unfortunately, due to the logistical challenges of physical distancing on buses, we will not be doing any field trips requiring a bus this year, which means that our Youth Adventure Program cannot run as it normally would. However, as with last year, we will likely arrange for some walking and biking field trips in the general Keating area for the older children. Nathan Ham, our awesome Youth Coordinator, is working on putting together plans for these outings, so stay tuned!

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New KOSC Facebook Page!

We have launched a brand-new Facebook page! Check it out here:

Make sure to like and follow our Facebook page — we will be updating frequently with news, reminders about upcoming dates, and more!

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Happy Long Weekend!

This is just a friendly reminder that KOSC will be closed Friday April 2nd and Monday April 5th. We hope that everyone has a lovely four-day weekend with plenty of socially-distanced Easter fun.  🙂

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Mask Protocol Update

As you are likely aware, the BC government issued a new directive yesterday encouraging and supporting mask use for children in Grades 4 and up. School District 63 has issued a statement that masks will be required for all students in Grades 4 through 12 both within and outside of their learning groups, with the following exceptions:

Sitting in (or standing at) their seat or desk/workstation in a classroom learning space;
There is a barrier in place;
Eating and drinking;

In the interests of maintaining consistency with the school’s policies, we will be asking children in Grades 4 and 5 to wear masks according to the same guidelines while in KOSC.

Mask usage for children in Kindergarten through Grade 3 continues to be a personal choice, although under current guidelines it is recommended. KOSC will support and encourage younger children to wear masks if provided by parents.

Please let me know if you have any questions or concerns. As always, the situation is subject to change, and I will endeavour to update families with new information as promptly as possible.

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Early Dismissal tomorrow

Just a reminder that tomorrow (Thursday, March 4th) is an early dismissal day. If your child is registered for Thursday After School Care, we will pick them up from their normal spot at 1:48pm.  🙂

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Current Member Re-Confirmation

We will begin accepting re-confirmation forms from current members starting on March 1st. All of the forms you will need to re-confirm your space in care are included in this post, and hard copies will also be available if required. Please take the time between now and March 1st to review the Registration Information Sheet.

There are two versions of each form: a basic form that can be printed and completed by hand, and a fillable PDF form that can be completed on your computer. Use whichever method is most convenient for you.  You may submit the completed forms via email or in person, although email is preferred.

Unlike the waitlist for new members, re-confirmation is not “first come, first served.” As long as you submit your forms within the re-confirmation period (March 1st – 15th), you will keep your space in the 2021-22 school year, so no need to line up at dawn to beat the rush!

You may also submit registration forms for younger siblings at this time. Please make sure to fill out a complete registration package for any children who have not previously attended KOSC. If your child is already attending KOSC or has done so in the past, we do NOT require the full registration package, just the re-confirmation form and PAD agreement.

As part of the re-confirmation process, we ask that you take a moment to check over your child’s registration file and confirm that all of the information is up-to-date (phone numbers, authorized pick-ups, etc). If your child has a care plan for allergies or other medical conditions, we also ask that you confirm that the plan is still in place, as well as any changes in protocol. If you are submitting your forms via email, please make sure to stop by sometime during the re-confirmation period to review and update your file; alternately, give us a call or send an email and we can confirm the information we have.

A PAD agreement for the 2021-22 school year is required to complete your re-confirmation. If you are submitting one PAD agreement for multiple children in the same family, please ensure that all children’s names are included on the form. Please note that if a PAD agreement is not completed, we will be unable to complete your re-confirmation and your child’s spot will not be confirmed.

Continuing from last year, we are no longer charging pro-rated fees for months in which school holidays occur. Instead, we have calculated a reduction of fees for the pro-rated months which will be averaged out throughout all ten months of the school year.

In light of the tumultuous year we have had, the Board of Directors has decided that fees will not be increasing and will remain the same for the 2021-22 school year.

Registration for Pro-D Days will open up on the first day of the 2021-22 school year (September 7th, 2021).

If you have any questions, please do not hesitate to contact us. We are looking forward to another awesome year at KOSC!

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Spring Break Camp Registration

I am pleased to announce that registration for our Spring Break Camp program will begin on Friday, February 5th. Our leaders have planned some fun activities — have a look at our calendar!

Make sure to review our Spring Break Camp policies document for important information regarding fees, cancellation dates, and more.

Registration forms can be returned via email to

** There was a typo in the KOSC Policies for Spring Break Camp document that was originally posted on the website. The fourth bullet point stated:

“Confirmation of registrations will be sent out via email on or around February 6th, 2021.”

This should have read:

“Confirmation of registrations will be sent out via email on or around February 26th, 2021.”

As this makes a fairly significant difference in terms of families’ grace period to change or cancel care, I have uploaded a corrected version of the document. (I’ve also fixed a spot that referred to “Winter Break Camp” instead of “Spring Break Camp.”)

To sum up, families will receive the official confirmation email showing the days that their child is registered for care on or around February 26th; they will then have one week to make any changes or corrections needed, so until March 5th.

My apologies for any confusion that the typo may have caused. **

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COVID-19 Update and Reminders

As you are likely aware, Dr. Bonnie Henry announced some additional measures last week in response to rising numbers of COVID-19 cases in the province, including a mask mandate for retail settings and other indoor public spaces. This mandate specifically exempted schools from the mask requirement, and at the moment there is not a lot of guidance in regards to what does or does not apply to childcare facilities, as we are neither a retail setting nor a public space. That being said, I believe that this is a good time to review KOSC’s health and safety protocols in regards to COVID-19.

– Children are not required to wear masks; that is up to parents’ personal choice and discretion.

– Children will continue to be encouraged to maintain physical distancing from children who are not in their cohort, taking cues from the school’s protocols.

– Staff are highly encouraged to wear masks in common spaces when other adults are present. This includes the room where 2:00 meetings are held, the kitchen, and any rooms that are being passed through on the way to the washroom.

– Staff are reminded to practice physical distancing of at least 6 feet from other staff, parents, and children as much as possible. When this is not possible due to close quarters, mask usage is highly encouraged.

– Staff are reminded to sanitize high-touch surfaces at minimum twice per day; sign-in table and other surfaces should be sanitized between uses or clean pens provided.

– Parents are respectfully requested to wear masks when entering KOSC buildings for any reason (for example, to sign out children).

– Parents are respectfully reminded to maintain physical distancing of at least 6 feet from staff and other parents during pick-up and drop-off times.

– Anyone who is experiencing key symptoms of COVID-19 (fever, chills, cough or worsening of chronic cough, shortness of breath, loss of sense of smell or taste, diarrhea, nausea or vomiting) should not enter the facility until symptoms have improved or a health assessment has been sought.

– Anyone who has returned from travel outside Canada in the last 14 days or who has been asked to self-isolate should not enter the facility.

– The COVID-19 protocols are in addition to the regular KOSC illness policy outlined in the Parent Handbook. If a child is showing symptoms of a communicable disease, they should be kept home or alternate care arrangements should be made, even if they are not experiencing key symptoms of COVID-19. While colds and other infectious illnesses may not be a global public health threat, we still do not want them spreading through our centre.  🙂

Please feel free to reach out if you have any questions or concerns. We will continue to keep a watch on all advisories and developments as the pandemic continues to run its course, and we appreciate your patience and understanding as we navigate these unprecedented times.

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Winter Break Camp Calendar!

We will begin taking registration for our Winter Break Camp program at 7:00am on Monday, November 23rd. Here are the registration forms and information!

Here is our calendar of planned activities for Winter Break Camp. Please note that due to the ongoing COVID-19 pandemic, we will not be going on any field trips.

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IMPORTANT: KOSC Update for Return-to-School

As you are likely aware, schools have released additional information about the return-to-class plan that will be implemented in September. The KOSC Board of Directors had a special meeting last night (Thursday, August 27th) to discuss what this means for our program.

After careful consideration, the Board and KOSC management have decided that our centre will be closed for the orientation week (September 8th through 11th), as it is not logistically feasible for KOSC to provide care during this time. This week of closure will allow KOSC to implement procedures that better align with the school’s approach, especially in regards to maintaining consistency between in-school learning groups and room placements in Before and After School Care. We will be reducing September fees for all families to reflect the days of closure.

KOSC will reopen for Before and After School Care on Monday, September 14th. Prior to the reopening date, families will receive updated COVID-19 Health and Wellness Policies and Protocols with additional information regarding room placements, sign-in and sign-out locations and procedures, social distancing and use of personal protective equipment, etc.

For children entering Kindergarten who are registered in Before and/or After School Care, Gradual Entry care will be available during the school day on Monday, September 14th and Tuesday, September 15th at no extra charge. KOSC staff will escort children in care to and from their scheduled in-class sessions according to their group placements. If you will be needing Gradual Entry care for your kindergarten child, please let us know. (KOSC will also provide care for all Kindergarten children registered in After School Care starting at 1:00pm for the early dismissal on Wednesday, September 16th and Thursday, September 17th).

In addition to the return-to-class plan, School District 63 has also announced that they will be providing a remote learning option for students. If your child is registered in Before and/or After School Care and will be enrolling in remote learning, please let KOSC know.

If your child does not require care in September, whether due to enrollment in remote learning or changes in care needs due to COVID-19, you have two options:

  • continue to pay monthly fees to hold your space, reducing days of care if desired, or
  • cancel your space and, if desired, place your child on the waitlist for care dependent on need and availability later in the school year.

Due to our program expansion, we anticipate that our waitlist will be greatly reduced this year, assuming that we are able to operate at our full intended capacity within COVID-19 protocols. While we cannot guarantee that spaces will be immediately available at any given time during the 2020-21 school year, movement on the waitlist should be much faster this year than in any previous years.

If you will be making changes to your child’s registration in Before and/or After School Care, please let us know no later than Friday, September 4th.

Because of these highly unusual circumstances, please note that September Before and After School Care fees will not be withdrawn via Pre-Authorized Debit on September 1st as originally planned; they will instead come out on September 15th. As previously mentioned, these fees will be reduced to reflect the week of closure.

I know that many parents have questions and concerns at this time, and I apologize for any delay in response to emails and phone calls. Hopefully this email will provide an answer for some of these uncertainties; please feel free to contact me for clarifications. There is still a lot that we do not know about what the “new normal” is going to look like, and I appreciate your patience and understanding as we work together to ensure that KOSC remains a safe and happy place for everyone.

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