Summer 2017 MEGA-POST!!!!

Hello KOSC families!

Summer is just around the corner, and we are looking forward to more fun in the sun!

For those of you who have attended our programs in the past, you will notice that we have made some changes to the registration process, so please make sure to read over the following Summer Registration Policies carefully:

KOSC Summer Policies 2017

Here is the sign-up form for the KOSC Summer Camp program. Early Bird Registration will start on May 1st for current members with at least one regular space in Before or After School Care and on May 8th for all other families. Please note that there are separate deadlines for July and August.

Summer 2017 Registration Form

If your child will be starting kindergarten in September 2017, they may still attend KOSC Summer Camp; however, as they are not yet considered “school-age” until their first day of kindergarten, we will need to apply for an exemption from Vancouver Island Health Authority. In order to complete the application, we will need you to submit a letter stating why you feel that it will be beneficial for them to participate in the program. Here is a useful template for composing the letter.

Kindy Exemption Letter

Our Youth Adventure Program is open to children who will be going into Grade 4 or higher in September 2017. Our programs are licensed for children up to the age of 12; if your child will be turning 13 over the summer, please speak to the Program Manager or Youth Coordinator about obtaining an exemption. Registration dates are the same as for KOSC Summer Camp.

YAP 2017 Registration Form

All families will need to complete a Summer PAD Authorization Form. If you have previously submitted a PAD form and your banking information hasn’t changed, you do not need to attach a void cheque or official bank statement of account.

PAD Agreement Instructions Summer 2017

PAD Authorization Summer 2017

Finally, here are the awesome summer activity calendars! Please note that field trips may be subject to change.

KOSC Summer Camp Calendar July 2017

KOSC Summer Camp Calendar August 2017

YAP Calendar July 2017

YAP Calendar August 2017

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Reminder: Drop-In Care Requests Open August 14th

Hope everyone is enjoying your summer so far!

This is just a friendly reminder that we will begin taking requests for drop-in care for Before and After School Care for the months of September through December 2017 on Monday, August 14th, at 7:00am. Please note that any requests received before this time will not be accepted.

Please submit your care requests in writing (email is fine). Drop-in care is available as space allows and are granted on a first-come, first-served basis. If a space is not immediately available for your child, you will be placed on the drop-in waitlist for that day. It is the parents’ responsibility to check with KOSC to see if a space is available on any days that their child has been waitlisted for.

Pro-D Day registration is done separately from drop-in registration. If you need Pro-D Day care, you may submit your requests starting on the first day of school (September 5th) at 7:00am.

If you have any questions about drop-in registration, please don’t hesitate to contact us. Have a great day!

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Panorama Out of School Care

Panorama Rec Centre will be accepting registrations from Keating Elementary students for its Out of School Care program tonight from 6:00pm to 8:00pm at the Saanich Cultural Centre (1209 Clarke Rd, Brentwood Bay), Room B. If you have any questions or need to obtain the registration forms, please contact Jason Gray (250-655-2172 or

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Summer Newsletter

Here is the summer newsletter! Enjoy.  🙂

Summer 2017


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June Newsletter

Please check out June Newsletter — this is the last newsletter for the school year and there is lots going on!

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Family Fun Night

We are still looking for parent volunteers for our Family Fun Night next week on June 7. We still need volunteers for for the cake walk, food station, inflatable obstacle course, face painting and prize store, and the volunteer times are in 30 minute increments.

If you are able to volunteer, there are sign up sheets in Pirates and at Lion’s Hall, and feel free to email us if that is easier and we can tell you which time slots are available for what you are interested in. Also, if there are any older siblings in your families (13 plus) who would enjoy helping us face paint, you can also let us know to sign them up for a time slot.


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JUNE ASC Calendar

The last month of the school year is approaching — time flies by so fast! Here is the June ASC Calendar to look over with your kids! Enjoy the sunshine!

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September 2017-18 Confirmations and Waitlist

Hello everyone,

Confirmations of care for the 2017-18 school year have been sent out via email to current members. Please let us know if you have not received a confirmation, or if the days on your confirmation do not match your records.

Unfortunately, at the present time, we are unable to offer any spaces to new families in September. This is due in large part to a relatively low number of children leaving the program compared to the younger siblings of current members who will be joining us, as well as the need to accommodate families who have been on the waitlist for the 2016-17 school year. (Families from the 2016-17 waitlist that we have been unable to accommodate have “rolled over” to the top of the 2017-18 waitlist.)

This situation is entirely unprecedented in our centre’s history, and we are very aware of how frustrating and stressful it is for parents and families to be in the position of not having care available. KOSC is committed to exploring all of our options for expanding our program’s capacity to better meet the needs of the Keating community, and we are hopeful that a solution can be achieved.

We will continue to maintain our waitlist and will contact waitlisted families as and when spaces become available. Families may ask to be added or removed from the waitlist at any time. Any families that remain on the waitlist throughout the 2017-18 school year will “roll over” to the top of the waitlist for any spaces that become available for the 2018-19 school year.

Families seeking alternate care arrangements are encouraged to contact the Victoria Child Card Resource and Referral centre ( Other possible resources include the Keating School community board located near the school office and the Childcare in Greater Victoria Facebook page. Currently, there are no other out of school care programs that pick up from Keating, although some families have been contacting programs such as Panorama Rec Centre and Kids Klub to inquire about the logistics of adding Keating to the schools they serve.

This is a difficult situation for everyone, and we appreciate your patience and understanding as we endeavor to find a solution. We will keep you updated with any new developments. In the meantime, if you have any questions, please do not hesitate to contact us.


Rachel Yukich

Program Manager

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